Advanced options
Uses salary + 25% employment costs over 1,950 working hours. The number is a floor: it prices the time, not the interrupted deep work around it. The classic fixes all shrink a factor: fewer people, shorter default (25/50 mins), lower frequency, or an agenda-less meeting becoming an email.
What The Meeting Cost Calculator Works Out
- This meeting costs: attendees multiplied by a loaded hourly rate multiplied by the length in hours. Six people on GBP 40,000 burn about GBP 150 an hour together, so a daily hour-long stand-up runs to roughly GBP 36,000 a year.
- Per week and per year: the single-meeting cost multiplied by how often it recurs, then by 47 working weeks (52 minus holiday and bank holidays). The figure prices attendance alone, not the context-switching either side of it, so it is a floor.
- Loaded hourly rate (advanced): salary plus employer on-costs divided by working hours. The simple mode assumes 25% on-costs (employer National Insurance, pension, benefits and overheads) and 1,950 hours; both are editable here. Public-sector and senior roles often carry 30% or more.
- Working weeks (advanced): override the 47-week year, for example 44 for generous leave or 52 for a meeting that never stops.
- Prep and travel (advanced): minutes each attendee spends preparing, reading or walking to the room, priced at the same loaded rate and added to the fully costed year.
- Room, catering and other costs (advanced): a fixed cost per meeting for venue hire, lunches or video-conference licences, added once per occurrence.
- Dropping one attendee saves (advanced): one person's loaded time for the meeting and its prep, over the year. Attendee lists grow by courtesy and rarely shrink by design.
- Cutting 10 minutes saves (advanced): what a 60-minute default becoming a 50-minute one is worth across all attendees over the year. The 25- and 50-minute calendar setting is the cheapest fix, and the audit question "would we start this meeting today?" is the recurring-series killer.